Collection Management Records in the Hadassah Archives
Scope and Content Note
The Collection Management Records in the Hadassah Archives contain paper, digitized, and born digital materials related to the management of the Hadassah Archives from the early 1980s to 2016.
Series I: Early Collection Management dates from the 1980s to the mid-1990s and consists of guides to portions of the Hadassah Archives created by Hadassah Archivists who served in the 1980s and by archivists working for the history-based consultant firm, the Winthrop Group, in the mid-1990s. The guides provide detailed historical and contextual information regarding the content of the record groups that were identified and created within the Hadassah Archives by Hadassah archivists. As the record groups were reprocessed over the years, and as accruals were added to and incorporated into the record groups, the arrangement, extent, and box/folder information in the guides has changed and are no longer accurate, though the historical information continues to provide relevant contextual information. Series I contains printed guides and digitized versions of the guides.
Series II: Collection Management under Hadassah Archivist Susan Woodland is the largest series in this record group as it documents the nearly fifteen years Woodland served as Hadassah Archivist. As archivist, Woodland's work involved providing reference services to both Hadassah staff and outside researchers; managing current archival inventory and accessioning new material; processing new material; hiring and managing archival staff and interns; selecting and implementing archival management tools such as content management systems; collaborating on the creation of exhibitions; and presenting on the Hadassah Archives to Hadassah staff and members, as well as at professional archival conferences. In this work she created and kept records, first paper and then born digital, of reference questions and answers; compiled subject files for reference work; and collected dissertations, histories, papers, and theses from researchers who consulted the Hadassah Archives and/or wrote about the work of Hadassah, the Women's Zionist Organization of America. In her work, Woodland worked closely with Hadassah departments and staff such as Central Files that managed the Hadassah’s working records (many of these records were eventually accessioned into the archives) and Public Relations. Included are paper, digitized, and born digital material acquired, created, compiled, or consulted during Woodland's tenure.
Series III: Center for Jewish History Archival Services Collection Management documents the planning and processing work of Center for Jewish History (CJH) archivists from 2015-2016. During this time CJH archivists were tasked with reprocessing the Hadassah Archives to comply with current archival descriptive, preservation, and access principles, standards, and best practices. Further, the archivists processed material that had been accessioned but had not been formally processed. From 2015-2016, CJH archivists processed and reprocessed approximately 1246 linear feet of analog material. In 2016-2017, CJH archivists will process and preserve born digital material in the Hadassah Archives that is located this record group and in Record Group 25: Audio and Moving Images Materials. Series III contains digitized and born digital material detailing processing decisions and work by CJH archivists as well as material found in the Hadassah Archives that was referenced by archivists during their work.
- Creation: circa 1914-2016
- Creation: Majority of material found within 1996 - 2011
- Hadassah, the Women's Zionist Organization of America (Organization)
Language of Materials
This collection is primarily in English with some material in Hebrew.
The collection is open to all researchers by permission of the Director of Library and Archives of the American Jewish Historical Society, except items that are restricted due to fragility or as required by the agreement between Hadassah and AJHS.
Information concerning the literary rights may be obtained from the Director of Library and Archives of the American Jewish Historical Society. Users must apply in writing for permission to quote, reproduce or otherwise publish manuscript materials found in this collection. For more information contact:
American Jewish Historical Society, Center for Jewish History, 15 West 16th Street, New York, NY, 10011
Historical Note<extptr actuate="onload" altrender="Medical records at the Hadassah Medical Organization, 1972; photo by Werner Braun" href="http://digital.cjh.org/webclient/DeliveryManager?pid=4368582" show="embed" title="Medical records at the Hadassah Medical Organization, 1972; photo by Werner Braun"/>
As an organization, Hadassah, the Women's Zionist Organization of America, has been creating records that document its history since its founding in 1912. Materials include extensive records of its social welfare projects in Palestine and later Israel, such as Youth Aliyah and the Hadassah Medical Organization. Hadassah's administrative records document the organization's governance, operations, and functions. The records document the organization's national presidents, executive directors, and other important individuals including Hadassah founder Henrietta Szold. They also document Hadassah's organizational activity in the United States, such as annual and midwinter conventions and the dozens of active local chapters from all over the United States. Hadassah maintained an active publishing schedule, and the records include hundreds of published newsletters, flyers, and magazines. Beyond paper records are photographs and slides, audiovisual material, artifacts, and born digital material.
As creators and custodians of the records that now comprise the Hadassah Archives, Hadassah took an active role in organizing and preserving its records. Initially, Hadassah's active records of business were housed in its Central Files department. Material that was no longer deemed active records of business, but were still considered to be of historical, evidential, or informational value, were transferred from Central Files to the Hadassah Archives. According to former Hadassah Archivist, Lawrence D. Geller, one of Hadassah's first attempts to organize its records occurred in the 1950s to prepare sources for a projected biography of Henrietta Szold for the 100th anniversary of her birth in 1960.1
During the 1980s, Lawrence D. Geller and Ira Daly, served as Archivist and Assistant Archivist, respectively. Key Hadassah staff that the archives staff worked with included Selma Zack, Head of Central Files; Phyllis Talmadge and Thelma Schmerler of the Hadassah Photograph and Film Department; Joseph Lowin (Director of the Education Department) and Doris Oxenhorn who jointly ran the Hadassah Research Library; and Mamie G. Gamoran and Martha Gold who served as Chairmen of the Department of Archives and Research during the 1980s.
The 1980s was a transformational period for the Hadassah Archives. In the early 1980s, the Hadassah Archives and Research Department received two grants from the National Endowment for the Humanities (NEH) to organize several of the major record groups within the Hadassah Archives. Under the NEH grants the Henrietta Szold papers were compiled and processed; a second archives facility was established in Israel in 1984 to process and preserve the HMO records; and printed guides (see Series I) were created to provide historical context and describe the content of each of the record groups processed under the grants. Also during the 1980s, a records management survey of various Hadassah departments was undertaken and the archives department at Hadassah House was expanded to include a reading and reference room.
Ira Daly worked as Hadassah Archivist into the early 1990s. In the early to mid-1990s, Hadassah engaged the consultant firm the Winthrop Group to help manage the archives as it had become increasingly disorganized. During this time, Winthrop Group archivist, Jessica Silver, created several "Guides to Access" that detailed the inventory of each record group in the Hadassah Archives.
In 1996, another chapter in the Hadassah Archives began with the hiring of archivist Susan Woodland. Woodland worked directly with Hadassah records managers as records were transferred from Central Files to the archives. Under Woodland's tenure, Woodland hired assistant archivists, project archivists, archival consultants, as well as managed volunteers and interns. In the 2000s, numerous projects were undertaken including the implementation of Archivists' Toolkit (an archival data management system); the migration of data from a previous database, Inmagic DB/TextWorks, to Archivists' Toolkit; onsite processing of Hadassah Chapter records in Philadelphia and New York; processing of the Hadassah Public Affairs records and the Hadassah Israel Education Services (HIES) records; a nursing school archives project in Israel; and a major exhibition on the Hadassah Medical Organization. A partial list of archivists, project archivists, records managers, and consultants that worked for the archives or worked with the Hadassah archivist in the 2000s include Eric Balzer (records manager, Hadassah Central Files), Nira Bartel (nurse at Hadassah Hospital who worked on the nursing school archives project), Margaret Bausman (archives consultant), Megan Cox (Hadassah records manager), Tanya Elder (project archivist), Barry Kessler (consultant, HMO exhibition), Eliana Kissner (consultant), Lee Mandell (database and data migration consultant), Angie Park (project archivist), Flora A. Rodriguez (project archivist), and Jeanne "Jenny" Swadosh (project and assistant archivist).
In December 1999, Hadassah rented space from the AJHS and moved its archives to the New York AJHS headquarters building, retaining custody of their materials still under the management of Susan Woodland, who remained Director of the Hadassah Archives until 2011.
In 2014, under a new agreement between Hadassah and AJHS, the Hadassah Archives were placed on long-term deposit at AJHS, with AJHS gaining primary control and dissemination of the Hadassah Archives at which time AJHS became the custodial guardian of the Hadassah Archival Collections with control for both stewardship and access. In 2015-2016, a team of archivists at the Center for Jewish History (CJH), working under the Leon Levy Archival Processing Initiative, processed/reprocessed the Hadassah Archives (1246 linear feet of analog material, as well as born digital material) for AJHS. During this time, processing plans, work plans, project notes, processing protocols, a work log, and a master terms list were created to document the archivists’ work (see Series III). Processing information notes were included in the finding aid for each record group detailing actions performed by the archivists on the arrangement, description, preservation, and separation of the materials.
This record group was originally created under Hadassah Archivist Susan Woodland and was titled "Reference and Research." In 2016, CJH archivists decided to expand the record group to make more transparent the work that the custodians (in this case, archivists) of the Hadassah Archives have undertaken over the years, and to document the history of the body of records that comprise the Hadassah Archives. This decision was informed by current archival theory, specifically that archivists acknowledge the shaping of an archive by its creators and custodians and "that description could be made more representative of the processes by which an archives forms."2
- 1Geller, Lawrence D. The Henrietta Szold Papers in the Hadassah Archives 1875-1965. To access the guide, Series I, Subseries II in this record group.
- 2 Douglas, Jennifer. "Toward more honest description." The American Archivist; Vol. 79, No. 1; Spring/Summer 2016; pages 26-55.
20.25 Linear Feet ((31 manuscript boxes); 602 MB (343 files); 14,013 emails.)
This record group documents the creation, management, and use of the Hadassah Archives and provides valuable contextual information for researchers, current managers, and future managers of the Hadassah Archives. As an organization, Hadassah created active records of business that were housed in its Central Files department. In the 1950s, Hadassah began the process of creating an official archives, precipitated by a project to locate and compile sources for a biography of Hadassah founder, Henrietta Szold, on the occasion of the 100th anniversary of her birth. This record group documents three specific periods of custodianship—the 1980s, 1996-2011, and 2015-2016—and the various archivists who managed and shaped the archives during those years. RG 23 includes born digital, digitized, and paper material.
The Collection Management Records in the Hadassah Archives are arranged into three series as follows:
- Series I: Early collection management, circa 1982-1996
- Subseries 1: Printed guides created by Hadassah archivists under National Endowment for the Humanities grants, 1982-1986
- Subseries 2: PDFs of the printed guides created by Hadassah archivists under National Endowment for the Humanities grants, 1982-1986
- Subseries 3: "Guides to Access" created by Winthrop Group archivist, circa 1996
- Collection Management under Hadassah archivist Susan Woodland and later under the American Jewish Historical Society, circa 1914-2015
- Subseries 1: Archivists files, 1993-2009
- Subseries 2: Articles and clippings, circa 1925-2008
- Subseries 3: Dissertation abstracts, histories, papers, and theses, circa 1914-2009
- Subseries 4: Dissertations and papers, 1958-2008
- Subseries 5: Hadassah Medical Organization exhibition files, 2002-2005
- Subseries 6: Reference and research—Subject files, undated, circa 1943-2011
- Subseries 7: Reference requests, 2001-2011
- Subseries 8: Marilyn J. Sladowsky dissertation research on Irma Lindheim, Jesse Sampter, and Alice Seligsberg, circa 1990s, 1999
- Subseries 9: Electronic files, circa 1997-2015
- Subsubseries 1: Email, 2004-2011
- Subsubseries 2: Hadassah files, 2007, 2012
- Subsubseries 3: Hadassah record group lists, circa 1999-2014
- Subsubseries 4: Old shared drive, circa 1997-2015
- Subseries 10: Jeanne Swadosh and Intern Files, 1918-1989, 1998-2010
- Series III: Center for Jewish History Archival Services collection management, 2015-2016
- Series IV: Books, 1900-2015
Located in AJHS New York, NY
The Hadassah Archives, of which the Collection Management Records (I-578/RG 23) are part of, are on long-term deposit at the American Jewish Historical Society. The Marilyn J. Sladowsky dissertation papers were donated to the Hadassah Archives in 2008.
Optical media (CDs and DVDs) and born digital audio files were moved to RG 25 Audio and Moving Images Materials. Duplicate material (paper, digitized, and born digital) was discarded or deleted. From the paper materials, three folders titled "bills" located in the "Archivists files" were discarded during processing. Material discarded from the folders included bills for archival supplies, digitization services (photographs, microfilm), bindery services (minutes, periodicals), employee payments and timesheets (contained personally identifiable information), and receipts for professional development and travel expenses.
Series I: The paper guides were digitized and converted into PDFs in 2015. Optical character recognition (OCR) was applied to the PDFs and a watermark, "For historical reference only," was added to the pages of each guide. The guides were ingested into DigiTool and linked out via the finding aid. The “Guides to Access” were removed from three ring binders and placed into archival, acid-free folders.
Series II: Paper material. Duplicate material was discarded. Material with personally identifiable information was shredded. Arrangement and titles (subseries, folders) in Series II are based on Susan Woodland’s original titles. Most titles remain the same and only a few were altered slightly. Some boxes were replaced and nonarchival folders were also replaced.
Series II: Electronic material—Subsubseries 1: Email. The professional email of former-Hadassah Archivist Susan Woodland was preserved with the intention that it would be made available to researchers. In 2011, when she left this position, her email was preserved and backed up on the computer network at the Center for Jewish History (CJH) where the office of the American Jewish Historical Society (AJHS), a partner organization at CJH, is located. In 2015, the emails were exported to a .pst file from Microsoft Outlook. In 2016, the archivist converted the .pst file to .mbox files with Emailchemy and imported the files into ePADD, an open-source software email processing, discovery, and delivery platform. As of this writing (2017) the emails are being processed in ePADD with the intention of making the email available to researchers via the ePADD Delivery module in the near future.
Series II: Electronic material—Subsubseries 2: Hadassah files. The files comprising "Hadassah Record Group lists" are the result of archival processing. The original computer network folder (files and file structure) has been retained as the preservation master. An access copy was created and this copy was processed by the archivist. The original shared drive folder titled "Hadassah files" contains six subfolders, two spreadsheets, and one PDF. It is assumed the computer "arranged" the subfolders and unfoldered files in the following order: "audio reels jan 2001" (subfolder); "eadToPdf" (subfolder); "Hadassah and other helpful lists" (subfolder); "Israel Exhibition" (subfolder); "Logo" (subfolder); "Photographs" (subfolder); "ARCHVLOG" (Excel worksheet); "Donations" (Excel worksheet); "Guide to RG7 B1 F2 Teheran Childrens Series" (PDF). Folder and filenames were not changed (including misspellings). Duplicate files were deleted.
Some material was moved to other record groups ("audio reels jan 2001" to RG 25; "Photographs" to RG 18). Two Microsoft Office Excel 97-2003 worksheets, "ARCHVLOG" (a log of reference questions from 2001-2011) and "Donations" (a spreadsheet tracking donations to the Hadassah Archives from 2000 to 2011) contain personally identifiable information (PII) and were not included in the access copy in accordance to current privacy law. One subfolder, "eadToPdf" containing XSLT style sheets was also not included. Files located in the remaining subfolders and unfoldered files ("Hadassah and other helpful lists;" "Israel Exhibition:" "Logo;" and "Guide to RG7 B1 F2 Teheran Childrens Series") were complied into one grouping for ingest to expedite processing. PDF/A access copies of Microsoft Word documents and JPEG access copies of TIFFs were created. Digital photographs already in JPEG file format were not changed and were ingested as access copies.
Series II: Electronic material—Subsubseries 3. Hadassah record group lists. The files comprising "Hadassah Record Group lists" are the result of archival processing. The original computer network folder (files and file structure) has been retained as the preservation master. An access copy was created and this copy was processed by the archivist. During processing, duplicate files were deleted. Files from subfolder "rg 13 szold folder lists," containing Microsoft Word document with archival description, were dragged out of the subfolder (to expedite processing and ingest) and placed with the other files. Related record group lists originally located in "Old shared drive" and then in the subfolder "Finding aids" were transferred to this subsubseries. Microsoft Word documents and non-archival PDFs were converted to PDF/A format to be used as access copies. The original files, including Microsoft Word documents, Microsoft Excel worksheets, and PDFs, as well as the PDF/As were ingested into DigiTool and the view/access copies were linked out via the finding aid.
Series II: Electronic material—Subsubseries 4. Old shared drive. The files comprising "Old shared drive" are the result of archival processing. The original computer network folder (files and file structure) has been retained as the preservation master. An access copy was created and this copy was processed by the archivist. The original drive folder contained ten subfolders and nine Microsoft Excel worksheets. One subfolder, "new scope notes" contained one Microsoft Word document that was transferred to the subfolder “Finding aids.” Two Microsoft Office Excel 97-2003 worksheets, "ARCHVLOG" (a log of reference questions from 2001-2011) and "Donations" (a spreadsheet tracking donations to the Hadassah Archives from 2000 to 2011) contain personally identifiable information (PII) and were not included in the access copy in accordance to current privacy law. They also appear to be duplicates of the same worksheet found in "Hadassah Record Group lists" but have been retained in the preservation master. Within each subfolder duplicate files were deleted. Material with PII was not included in the access copy in accordance to current privacy law. The subfolder "Electronic archives" contained many subsub- and subsubsub-folders. The archivist dragged the files out of these folders but indicated the original file structure in the file title linked out via the finding aid. For example, an article within the subsubfolder "Articles" is now represented as "Articles - "From test tube to bedside" by Judy Siegel-Itzkovich (2010)." Some born digital and digitized material was transferred to other record groups. Files that would not open were not included in the access copy. Microsoft Word documents, Notepad documents, Microsoft PowerPoint presentations, and non-archival PDFs were converted to PDF/A format to be used as access copies. The original files, including Microsoft Word documents, Microsoft Excel worksheets, Microsoft PowerPoint presentations, Notepad documents, and PDFs, as well as the PDF/As were ingested into DigiTool and the view/access copies were linked out via the finding aid. In 2017, an additional 1.25 linear feet (boxes 29-31) were incorporated into the collection as Series X.
Series III: The CJH processing files were originally created in Microsoft Word (.doc) and Notepad (.txt) and were later converted to PDF/A format (preservation standard of PDF). The "Central Files Abbreviations" and "Married Names Cheat Sheet," lists were digitized into PDFs and later converted to PDF/A format.
- Geller, L. D. (Lawrence D.) (Person)
- Daly, Ira (Person)
- Woodland, Susan (Person)
- Hadassah, the Women's Zionist Organization of America (Organization)
- Guide to the Collection Management Records in the Hadassah Archives circa 1914-2016 I-578/RG 23
- The finding aid was prepared by Patricia Glowinski in 2017
- © 2012
- Language of description
- Script of description
- Language of description note
- Description is in English.
- as part of the Leon Levy Archival Processing Initiative, made possible by the Leon Levy Foundation.
- 2017 December 17: Series IV added to the finding aid by Nicole Greenhouse.
- March 8, 2018:: Added Book Documentation folder to Series IV, Box 1. Updated the series' inclusive dates. Added binder with Archivists Toolkit Miscellaneous documents from 2009 to Series II, Subseries 10, Box 29, Folder 3. Updated the subseries' inclusive dates. Noa Kasman.